Legal Assistant (Roseland, NJ or Irvine, CA)

Legal Assistant to provide high-level administrative support to multiple attorneys, who are part of the Company’s Western Region's Major Claims Department, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting factual research, and collecting data.
**This position can be based out of Irvine, CA or Roseland, NJ areas.**

• Provides high-level administrative support to the major claims counsel for the western region
• Collects requested data and information from various sources including email and other correspondence, records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Responsible for large electronic data transfers to/ from operations and outside/ retained lawyers
• Coordinates and schedules travel, meetings, appointments and expense reports.
• Prepares agendas and schedules for meetings, conferences, and other assigned events.
• Responds to and resolves administrative inquiries and questions.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
• Performs other related duties as assigned.

• Associate’s degree or Bachelor’s degree in related field preferred.
• Three to five years of experience in a related role required 

REQUIREMENTS:

• Ability to maintain confidentiality, and to exercise discretion and good judgment.  
• Detail-oriented and professional.
• Exceptional communication skills.  
• Extremely proficient with Microsoft Office Suite.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong skill sets involving data transfer software, including Adobe, One Note and Relativity 
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and litigation related filing. 
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate. 
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.